Staff Advisory Board 4-14-16

Staff Advisory Committee  Meeting

April 14, 2016 2:00 PM RH-102

 Members Present: Jessica Scott, Tracy Wood, Debbie Powell, Jamie Black, Scott Jaeschke, Susan Womack

 Members Absent: Beth Byars

Members Requesting to be Removed: Jessica Cullen, Jason Hart

 A quorum was present so the meeting proceeded.

 Review of the Minutes

 The minutes from March were approved without amendment.

 Ongoing Business

 Spring cookout: the new date is 5/2 and the event starts at 11:30 and goes to 1:00 with setup at 11:00. 78 RSVP’s have been received so far but it may still be wise to plan for more—perhaps 200. Debbie agreed to send out a reminder email to see who else replies.

 Debbie shared that she met with Sandra about last year’s menu ($800 total estimate but ended up being a bit more due to additions such as bacon); we could add frozen pre-cooked chicken or barbecue depending on our desires (would add to the cost); our consensus was that we can add barbecue as a percent of the offerings.

 For entertainment, Tracy’s friend owns Lifetime Entertainment and has karaoke machines etc., would cost $150 for four hours; Debbie Nelms confirms we can do this as an appropriate expense if desired; past experience has been that outdoor karaoke can work; consensus was “sure, why not?” Tracy confirmed that the entertainer wouldn’t need a check that day but could submit an invoice instead.

For the community campuses it appeared to be the case that some of them would come here to the Pendleton campus for the event. Debbie later clarified that we do still need to plan some events at each community campus (to be discussed at the May meeting).

For giveaways, Visa cards with a total expenditure of $200 were discussed as being most appropriate. Debbie confirmed that she checked with Lou about more outside seating and tables for a double serving line. The contingency plans for rain were also discussed.

Other items: Debbie did speak with Lisa regarding our educational objectives—she says we’re fine with what we’re doing but staff advisory is supposed to be more; years ago employees would come to the meetings to voice complaints/concerns…so we do need to be here to hear concerns as they arise and to investigate as appropriate. Our tentative plan will be to send out a follow up email after the cookout making sure people know they can come to our meetings to voice concerns (include our names and upcoming meeting dates). Debbie and Scott will draft it.

Closing Business

The returning members for 2016-2017 will be: Beth, Susan, and Tracy. Departing members will include: Scott, Jamie, Debbie, and Jessica S.  Jason and Jessica C. have reached out to HR requesting to also be replaced.

Adjournment at 2:45 PM