Faculty Senate Minutes 4-29-16

Faculty Senate Minutes
Friday, April 29, 2016
CD 142    1:30pm

In attendance: Meg Allan,  Gregg Corley, Stacey Frank, Janet Fuller, Tom Hiebel, Justin Herndon, Laura McClain, Terri Smith, Lacey Torge

Not in attendance: Fran Broome, Timeko McFadden, Amy Roberts,

Faculty Guests:  Matthew Simon, Debbie Vance (elected to the next Faculty Senate)

Welcome and Agenda

Tom Hiebel called the meeting to order at 1:30 PM and introduced the guests and the agenda for the meeting.

Minutes of March 25, 2016

Minutes from the prior meeting were distributed and approved via electronic vote prior to this meeting and have been posted to eTC.

Guests:  Galen Dehay, Senior Vice President; Sharon Colcolough, Assistant Vice President, Mary Orem; Library Director.  

Old Business

Add/Drop Period. Data support that add/drop is neutral to student success, consequently faculty senate does not feel that there is a need to recommend a change to the current practice.  It was discussed however that due to the volume of “exception processing” after the add/drop period it would be a good idea for those responsible for the procedure to take another look to see if procedural changes may be warranted.

Adjunct Compensation Model.  Galen Dehay and Sharon Colcolough discussed the progress made on designing a compensation model that would compensate adjuncts using a flat rate model, while honoring pay for hours worked requirements of the State.  They indicated that there are a few complications that are being worked on, primarily related to labs, and will get back to the senate when they are able to finalize the model.

Faculty/Staff Parking.  Tom Hiebel reported that apparently the parking plan has not been updated in some time and that the current numbers are based on a 2003 plan of 310 which was later reduced to 250 spaces to accommodate parking flow changes. Faculty and staff numbers have increased since 2003. As a result of Tom’s research, executive staff is creating a charter to evaluate the parking situation and asked for faculty volunteers to participate.  The following faculty volunteered to participate; Terri Smith, Stacey Frank and Laura McClain.

Faculty Senate Elections.   The following faculty were elected to serve for the 2016/2017 term:  Meg Allan, Ann Barnes, Andrea Barnett, Gregg Corley, Justin Herndon, Laura McClain, Aristide Sechandice, Matthew Simon and Debbie Vance.  Stacey Frank was elected as president, Tom Hiebel will serve in his capacity as past president and Timeko McFadden was elected as faculty-at-large representative.

New Business

OER. Mary Orem presented an emerging alternative to the high cost of textbooks entitled Open Education Resources (“OER”).  She distributed an informational flyer which included a quote from the William and Flora Hewlett Foundation, “Open Education Resources are teaching, learning, and research resources that reside in the public domain or have been released under an intellectual property license that permits their free use and re-purposing by others.”  Mary was reaching out to faculty who might be interested in exploring the benefits and value of utilizing this tool in the future.  Interested faculty should contact Mary Orem or Lacey Torge.

Committee Reports

Calendar Committee.  Stacey Frank reported that the graduation venue may need to change due to booking conflicts at the Anderson Civic Center.  The committee has also discussed the option of changing graduation dates. No decisions have been made as yet.  Meg Allan agreed to replace Stacey Frank on the committee during the next faculty senate term.

Next Meeting

Meg will distribute invitations once a date has been established.

There being no further business, the meeting adjourned at 2:58 PM.

Recorded by:  Meg Allan, April 29, 2016

Staff Advisory Board 4-14-16

Staff Advisory Committee  Meeting

April 14, 2016 2:00 PM RH-102

 Members Present: Jessica Scott, Tracy Wood, Debbie Powell, Jamie Black, Scott Jaeschke, Susan Womack

 Members Absent: Beth Byars

Members Requesting to be Removed: Jessica Cullen, Jason Hart

 A quorum was present so the meeting proceeded.

 Review of the Minutes

 The minutes from March were approved without amendment.

 Ongoing Business

 Spring cookout: the new date is 5/2 and the event starts at 11:30 and goes to 1:00 with setup at 11:00. 78 RSVP’s have been received so far but it may still be wise to plan for more—perhaps 200. Debbie agreed to send out a reminder email to see who else replies.

 Debbie shared that she met with Sandra about last year’s menu ($800 total estimate but ended up being a bit more due to additions such as bacon); we could add frozen pre-cooked chicken or barbecue depending on our desires (would add to the cost); our consensus was that we can add barbecue as a percent of the offerings.

 For entertainment, Tracy’s friend owns Lifetime Entertainment and has karaoke machines etc., would cost $150 for four hours; Debbie Nelms confirms we can do this as an appropriate expense if desired; past experience has been that outdoor karaoke can work; consensus was “sure, why not?” Tracy confirmed that the entertainer wouldn’t need a check that day but could submit an invoice instead.

For the community campuses it appeared to be the case that some of them would come here to the Pendleton campus for the event. Debbie later clarified that we do still need to plan some events at each community campus (to be discussed at the May meeting).

For giveaways, Visa cards with a total expenditure of $200 were discussed as being most appropriate. Debbie confirmed that she checked with Lou about more outside seating and tables for a double serving line. The contingency plans for rain were also discussed.

Other items: Debbie did speak with Lisa regarding our educational objectives—she says we’re fine with what we’re doing but staff advisory is supposed to be more; years ago employees would come to the meetings to voice complaints/concerns…so we do need to be here to hear concerns as they arise and to investigate as appropriate. Our tentative plan will be to send out a follow up email after the cookout making sure people know they can come to our meetings to voice concerns (include our names and upcoming meeting dates). Debbie and Scott will draft it.

Closing Business

The returning members for 2016-2017 will be: Beth, Susan, and Tracy. Departing members will include: Scott, Jamie, Debbie, and Jessica S.  Jason and Jessica C. have reached out to HR requesting to also be replaced.

Adjournment at 2:45 PM