Staff
Advisory Board Meeting Minutes
October 9,
2014
8:30 a.m.Ruby Hicks Conference Room, RH102
Guest: Lisa Anderson from Human Resources
Length of
Meeting: 60 minutes
Welcome of
Jamie Black to the meeting from the Industrial Technology Department.
Lisa
Anderson discussed the new project charter she is chairing. The purpose of this
charter is to develop a new hire employee/staff orientation similar to the new
hire faculty/adjunct orientation that is currently in place. The charter is in
the early stages of reviewing the current process, gathering information on how
it is currently handled and checking to see what can be updated/improved before
implementing a completely new process.
The charter will be asking current employees for suggestions during this
process. The new employee/staff orientation will include: training, benefits,
and exploring technologies to orient new employees.
Debbie
Thrasher made a motion for the minutes to be approved and posted on eT. A
second was made and the minutes were approved.
1.
The
committee reviewed and discussed the results of the survey monkey that was sent
electronically to all TCTC employees
concerning the two social events the committee has been responsible for in the
past. Debbie suggested doing away with the spring event altogether due to the
results of this survey. It clearly
reflects that only 15% attended the spring event in 2014 and only 38.55% was in
favor of attending in 2015. The committee plans to discuss suggestions from
employees on the survey as options for future events. Debbie met with Galen to discuss future
options for an employee engagement program. She expressed that the staff
advisory board clearly wants to focus more on the “Purpose” and “Goals” of the
staff advisory board. Galen was very receptive of this and encouraged Debbie
and the board to develop more of an employee engagement program that relates to
the TCTC Strategic Plan. Galen offered his guidance and support when developing
and submitting to the Executive Staff.
Debbie has asked Jessica to work with her on the development of this
project and will keep the board updated.
2.
Debbie
did confirm that the holiday budget for Anderson and Easley campus is $300 for
each campus and they have been notified.
For the Pendleton campus, the remaining budget is $900. Total budget for the Holiday Drop In is
$1500. Debbie is communicating with each
satellite campus on their menu request.
Additional funding has been requested due for the holiday event due to
the increase in prices.
3.
Debbie
and Cathy met with Sandra Dacus of the Café to go over the menu and set up for
the Holiday Drop In. The menu will be the same as last year with set up of
tablecloths and candles for 200 people.
Debbie presented two quotes from the café;
a. Menu the same as last year with table
cloths and center pieces for approximately 200 people the quote was $875.00. The
setup and table cloths cost is $100.00 which is included in the quote.
b. Menu the same minus the cheese trays
and for 150 people the quote was estimated at $700.00 which included the set up
cost of $100. Debbie has confirmed the
approval of the quote without the cheese trays and for 150 people with a new
estimated cost of $700 to be submitted to Sandra to cater the event.
The
group discussed other options for table decorations and give away prizes. The
group agreed to have poinsettias and
small artificial Christmas trees to put on the tables. Pendleton campus will set up for 30 tables –
15 of each poinsettias and trees, Anderson campus – 3 each poinsettias and
trees, and Easley campus 3 each poinsettias and trees. The poinsettias can be bought day after
Thanksgiving at $1.00 each at Lowes.
Cathy will get the Christmas trees when on sale. Give away prizes – table decorations,
donations, and some gift card prizes.
4.
Debbie will complete a revision of the
constitution and by-laws to be reviewed and voted on next meeting.
5.
Meeting adjourned.
