Provost's Council 9-9-14

Provost’s Council
September 9, 2014
2:00 pm.
Ruby Hicks Hall, Room 248

Members Present:     Dan Averette, Jackie Blakley, Tim Bowen, Jenni Creamer, Dan Holland, Lynn Lewis, Marla Roberson, Brian Swords, Hap Wheeler

 Members Absent:      Scott Harvey, Sarah Shumpert

Others Present:          Margaret Burdette, Matt Edwards, Kevin Steele

Length of Meeting:   2 hours
Topics Discussed:

After a motion from Lynn Lewis, seconded by Marla Roberson, the minutes of the July 22, 2014 meeting were approved.

Matt Edwards presented Lync, a Microsoft communication product.  Matt noted the many different communication possibilities, the current advising pilot, and the need for a training process.  The group briefly discussed ways to use Lync to address college/student issues.  Matt welcomes all ideas.

 Margaret Burdette discussed the pending SACS decennial reaffirmation and reviewed the handout that she distributed.  She noted the components, the process, the timeline, and the responsibilities of the reaffirmation.  Margaret will write the report, but will request input and information from across the campus.  As information, Galen Dehay distributed the report Top 10 Most Frequently Cited Principles… and briefly discussed the findings.

Professional development allocation was discussed.  Galen reported that according to Debbie Nelms around $50,000 was unspent during the last fiscal year, and he reminded the members of the group to use their allocations.  Debbie can answer any questions about how the funds can be used.  Galen reported that the mini-grant process did not change.  Mini-grants will only be awarded once a year, and this year’s deadline is Monday, September 15. 

Galen reported that the Executive Staff membership has expanded.   All direct reports to the Senior Vice President (Dean of College Transition Programs, AVP for Instruction & Institutional Effectiveness, AVP for Student Engagement & Development, and the Economic Development Director) will be members of Executive Staff. 

Galen discussed the Student Success Center next steps.

·         Charretts are underway

·         Looking at exemplar sites

·         Hire construction manager by the end of September

·         Process marries design and construction so that decisions are made together and things move more quickly.

Galen distributed Proposal for Comprehensive Studies, ENG 100, MAT 101, MAT 102, and SCI 033, and discussed the document.  All areas impacted by the change agreed that this was a good move.  The change will have some Banner implications, since a new college will need to be created.  It will require significant work, but it is the right thing to do.

Galen distributed Faculty Credentialing Process.  He noted the requirement of a standard minimum work experience requirement of one year, and stressed the SACS requirement for credentialing for an instructor teaching an occupational/technical course who does not have a bachelor’s degree in the field.  

 Under Announcements:

 Marla (Faculty Senate)

·         Posted the link to vote for adjunct representatives for Faculty Senate.

·         Still working on the upgrades to the By-laws.

Marla (Library)

·         Michelle Gregg has resigned.  Marla is re-working that position description.

·         The library is hosting an OVID workshop.  An OVID trainer will facilitate.

Dan Holland

 ·         Attend the Title IX conference and noted that any institution receiving federal funding must have procedures in place to address any harassment/violence issues. 

·         Encouraged the members of the group to familiarize themselves with Title IX.
·         Noted there are serious ramifications if the college is not in compliance.

 Hap Wheeler

·         Adjunct faculty study committee is active.  Asking questions and reviewing best practices regarding adjunct faculty.

·         A very basic division advising center is up and running.  About 450 student have met with faculty and staff. 

Brian Swords

·         The LLR Board has approved the college to offer cosmetology.  If offered, it will be conducted through CCE in partnership with the Pickens County Career Center.  The instructor will be a Tri-County employee.

 Jenni Creamer

·         With Renae Frazier’s resignation, the college is re-evaluating her position, so it is not posted yet. 
·         Recruiter position will be posted soon.
·         With the state proviso, Diana Walter will move into a director role.  We are in the process of filling a support staff position, which will funded by the proviso.

Dan Averette

·         The Michelin proposal has been re-worded to focus on funding for equipment for the career centers. 

 Lynn Lewis

·         Kennel construction will start soon.
·         Pharmacy Technician construction will start soon.
·         The Pharmacy Technician program will start in January.  It will always be a January start.
·         After discussions, moves and renovations are underway to accommodate the Science department and to create classroom space, and to address office space needs.

 Galen DeHay

·         Program Strategy will be an agenda item for the next Provost’s Council meeting.
·         Will roll out the strategy for the next 3-5 years to allow the college to be ready to offer programs that are needed.
·         TSE project will be presented to Executive Staff next week and will be an agenda item at our next meeting.

 With no further business, the meeting was adjourned.

Recorded By:             Anne Bryan

Next Meeting:            Tuesday, September 23, at 2:00, in Fulp 400

Staff Advisory Board Meeting 10-9-14

Staff Advisory Board Meeting            Minutes

October 9, 2014

8:30 a.m.
Ruby Hicks Conference Room, RH102

 Members Present:  Debbie Thrasher, Jessica Raymond, Jamie Black, Andy Heaton, Tammy Stout-Fiske, Cathy Strasser

 Members Absent:  Debbie Powell, Lou Ann Martin

Guest:  Lisa Anderson from Human Resources

Length of Meeting:  60 minutes

 Welcome and Introductions

Welcome of Jamie Black to the meeting from the Industrial Technology Department. 

 Guest Speaker

Lisa Anderson discussed the new project charter she is chairing. The purpose of this charter is to develop a new hire employee/staff orientation similar to the new hire faculty/adjunct orientation that is currently in place. The charter is in the early stages of reviewing the current process, gathering information on how it is currently handled and checking to see what can be updated/improved before implementing a completely new process.  The charter will be asking current employees for suggestions during this process. The new employee/staff orientation will include: training, benefits, and exploring technologies to orient new employees.  

 Review of Minutes of September 11, 2014

Debbie Thrasher made a motion for the minutes to be approved and posted on eT. A second was made and the minutes were approved.

 Issues Discussed

1.    The committee reviewed and discussed the results of the survey monkey that was sent electronically  to all TCTC employees concerning the two social events the committee has been responsible for in the past. Debbie suggested doing away with the spring event altogether due to the results of this survey. It  clearly reflects that only 15% attended the spring event in 2014 and only 38.55% was in favor of attending in 2015. The committee plans to discuss suggestions from employees on the survey as options for future events.  Debbie met with Galen to discuss future options for an employee engagement program. She expressed that the staff advisory board clearly wants to focus more on the “Purpose” and “Goals” of the staff advisory board. Galen was very receptive of this and encouraged Debbie and the board to develop more of an employee engagement program that relates to the TCTC Strategic Plan. Galen offered his guidance and support when developing and submitting to the Executive Staff.  Debbie has asked Jessica to work with her on the development of this project and will keep the board updated.

2.    Debbie did confirm that the holiday budget for Anderson and Easley campus is $300 for each campus and they have been notified.  For the Pendleton campus, the remaining budget is $900.  Total budget for the Holiday Drop In is $1500.  Debbie is communicating with each satellite campus on their menu request.  Additional funding has been requested due for the holiday event due to the increase in prices.  

3.    Debbie and Cathy met with Sandra Dacus of the Café to go over the menu and set up for the Holiday Drop In. The menu will be the same as last year with set up of tablecloths and candles for 200 people.  Debbie presented two quotes from the café;

a.    Menu the same as last year with table cloths and center pieces for approximately 200 people the quote was $875.00. The setup and table cloths cost is $100.00 which is included in the quote.

b.    Menu the same minus the cheese trays and for 150 people the quote was estimated at $700.00 which included the set up cost of $100.  Debbie has confirmed the approval of the quote without the cheese trays and for 150 people with a new estimated cost of $700 to be submitted to Sandra to cater the event.  

The group discussed other options for table decorations and give away prizes. The group agreed to  have poinsettias and small artificial Christmas trees to put on the tables.  Pendleton campus will set up for 30 tables – 15 of each poinsettias and trees, Anderson campus – 3 each poinsettias and trees, and Easley campus 3 each poinsettias and trees.   The poinsettias can be bought day after Thanksgiving at $1.00 each at Lowes.  Cathy will get the Christmas trees when on sale.  Give away prizes – table decorations, donations, and some gift card prizes. 

4.     Debbie will complete a revision of the constitution and by-laws to be reviewed and voted on next meeting. 

5.     Meeting adjourned. 

 

The next meeting will be held on November 13, 2014 at 8:30 a.m. in the RH102 Conference Room.