April 23, 2013
2:00 p.m.
Ruby Hicks Hall, Room 245
(Revised May 14, 2013)
Members Present: Jackie
Blakley, Amanda Blanton, Scott Harvey, Dan Holland, Lynn Lewis, Robin McFall, Amoena
Norcross, Sarah Shumpert, Brian Swords
Members Absent: Doug Allen, Tim Bowen
Others Present: John Woodson, Lee Tennent
Length of Meeting: 2.0 hours
Topics Discussed:
The minutes of the April 9 meeting were approved with a
minor change.
Lee Tennent discussed Wireless and noted that we need to be
aware of our wireless limitations. As we do more with wireless in the
classrooms, the density of use at each access point increases and could overrun
our current infrastructure. As we work
through the program review process, we need to consider wireless needs and need
to include IT in the discussions. Lee reported
that we have 110 access points on campus.
11:00 a.m. is the peak connection time with 3,000+ connections. We may exceed our connections by the end of the
year. He noted that we need to plan if
our curricula include more online delivery so IT can be prepared. Lee noted that in addition to wireless,
facility issues will need to be addressed.
He mentioned the need for pop up power at a desk and the need to move
outlets, especially in common areas. He
asked the academic side of the house to be aware of this and to help the
college stay ahead of the curve. Galen
asked the group to be aware of this as the academic program review evolves and
to be aware of how Provost’s Council assimilates IT resource needs into overall
instructional resource needs.
The Curriculum Committee Charter workgroup gave an update on
the charter. John Woodson is interested
in this committee, and stepped up to be the new chair. He distributed and discussed a handout on the
Committee. In reviewing the handout, the
following was noted.
·
The responsibilities of the representatives need
to be listed in the document.
·
The Curriculum Committee needs a non-member
recorder.
·
Each instructional division will have one
representative. Each division will
decide on how to appoint its representative.
·
The deans will schedule update meetings with the
representatives.
·
The committee will not include a Corporate &
Community Education representative.
Credit will oversee stackable credentials to be sure that it all
aligns.
·
As a standing committee, the Curriculum
Committee will meet twice a month during slow times. It will meet more frequently during heavy times
of heavy activity.
·
The committee will invite faculty to
discuss/review a proposed change.
· Moving stagnant proposals through the Curriculum Committee will be the first point of business for the new committee.
The group discussed Student Tracking. Galen noted that the Fall 2010 cohort that
closes this fall will be the group on which we base our next student success
rate. Students from this cohort that are
enrolled in the fall can be counted as retained. Having those students enrolled in the fall is
a priority, and he asked the deans to contact the students to try to get them
to return to school. Each division may
handle this on its own and is to use any strategies that work.
Scott discussed Section Analysis and handed out the Fall 2013 Course Distribution and the Summer 2013 Course Distribution. The
group reviewed and discussed the documents.
They asked that the information be broken down by department/division,
by campus, and asked that it exclude clinical and dual enrollment.
Galen noted that the college is preparing the budget based
on a flat enrollment. By looking at the
course distribution and sections reports, Academic Affairs can be prepared to
show that it has reviewed all the data to back up any FTE requests. Scott reminded the group to pay attention to
the average section size and to place students in open sections, if
possible. IT is developing an ISIS
report that advisors can run on demand with this data.
It was noted that the college has much information
available, and we need to determine what is the best data to use to make the
best decisions for the college and our students.
Scott discussed the Spring 2014 Enrollment and Academic
Calendar. Scott noted the calendar
revisions.
·
The seven-week sessions have been shortened to
six-week sessions.
·
The dates at the top include the exam days.
·
The group liked the colors on the calendar, but
wanted to include red. Scott explained
that the colors are ADA compliant colors, so red could not be included
· The monthly calendars at the bottom will remain, but Scott will remove any highlighting color.
· Under the No Classes heading, the asterisks will be removed.
·
The Faculty/Staff Development Day will no longer
be tied to a break.
Galen discussed the Student Success Advocate Award. Earlier discussions were about an outstanding
advisor award, but it was expanded to a broader context. A workgroup will determine the criteria and
review possibilities. Sarah and Robin will work with Rebecca Eidson to take a
more in depth look at this possible award.
Amoena announced that Todd Crisp-Simons is the new Faculty
Senate President. Full-time faculty
Senators have been elected. Adjuncts
will be elected in the fall.
Amanda reported that dual enrollment has been finalized for
the fall, and she is finalizing the pay agreement for the school
districts.
Lynn noted that her division is gearing up for Pre-Vet to
begin in the fall. The program is ready
to go, and Mississippi State has already expressed an interest in it. She also announced an agreement with the
Presbyterian College School of Pharmacy, which would allow our students to have
automatic interviews.
Jackie stated that the Association for Women in Community
Colleges is creating a cookbook to sell to raise funds for scholarships, and
invited the members of the group to submit recipes.
Scott presented at national conference and was pleased to
report that his session was well attended.
Recorded by: Anne
Bryan
Next Meeting: Tuesday,
May 14, at 2:00 p.m., in RH 245
