Provost’s Council
February 26, 2013
2:00 p.m.
Ruby Hicks Hall, Room 245
(Revised March 26, 2013)
Members Present: Doug
Allen, Jackie Blakley, Amanda Blanton, Tim Bowen, Scott Harvey, Dan Holland, Lynn
Lewis, Robin McFall, Amoena Norcross, Sarah Shumpert, Brian Swords
Members Absent: Others Present: Kevin Steele, Rob Massey
Length of Meeting: 2.5 hours
Topics Discussed:
The Minutes of the February 7, 2013 meeting were approved,
as presented.
Rob Massey discussed advising and noted that the revised
advising model is still a work in progress.
In the future, we may use developmental advising that will emphasize
more frequent connections to students and will help establish relationships
with the students. The advising model
will be a hybrid involving both success coaches and faculty advisors. Success coaches will address aspects of
developmental advising.
Kevin Steele and Brian Swords discussed the fall enrollment
plan. Kevin distributed several handouts
and explained how the target figures were determined. Kevin will send the regression model to Anne
to distribute to the group. A funnel
report will be prepared every month until May, and in May, it will be prepared
weekly. ISIS report 258 will show the
number of sections needed. Department
heads need to vet out what is scheduled and look at the enrollment projections
to see how it pans out. Report 258 is as
accurate as it can be, and starts over each year. This will be messy, at first, but it is a
great start, and we will continue to refine it with input.
Action items from the Fall Enrollment discussion:
1.
All members of Provost’s Council will get a copy of the
auto regression model to the program level.
2.
Vet the current schedule to compare courses to Report
258.
3.
Funnel report will be provided monthly until May, then
weekly.
4.
Continue to study retention and persistence, and continue
to refine reports and models.
Scott Harvey noted that the new combined academic calendar
has been posted on the website. It shows
priority dates for financial aid, residency, and admissions.
Galen discussed the Strategic Plan and distributed the 2013-2014 Quarterly Calendar of
Accomplishments, with the project owners listed. Galen reviewed the project owners and asked
for additional input. The following
project owners were revised.
Driving Organizational Success Through Our People – July –
Sept. 2013, A faculty/staff competency
model is established – Sharon – the group wanted to include a dean in this
project.
Embracing Personal Accountability for Students’ Learning –
July - September 2013, Transformative
student experience is defined – Dr. Booth - the group wanted to add the
Provost and the credit deans to this project.
The project owner will convene the group and document the
deliverables. Once deliverables are
vetted out the owners begin with whatever is needed, a feasibility study, a
project charter, or some other action.
By the March budget discussions, we should have a good estimate of the
cost of the project. Galen needs to know
the general costs and the general idea in order to fold it into the budget, and
he will be the repository for project documents. New projects and deliverables will be
reviewed by the Institutional Effectiveness staff to be certain there is no
duplication. Then they will be forwarded to Executive Staff for review and
approval.
Galen discussed employee performance management and
distributed a handout. The handout was
an overview of the definitions and examples of the three ratings. The document is meant to clarify the overall
ratings and to address inconsistencies in the application of the EPMS rating
system. The group made simple revisions to the document, but noted concern
about how student success fits into the EPMS.
The group also noted the concern that the EPMS rating is tied to
performance pay. Galen assured the group
that this is not the case, but the perception is still prevalent. Galen also noted the new focus on how
activities from one unit of the college can impact another. The members of the group will review the
handout and e-mail any feedback to Galen.
With no further business, the meeting was adjourned.
Recorded by: Anne
Bryan
Next Meeting: Tuesday,
March 26, at 2:00 p.m., in CD 142
