Academic Delivery Group Meeting
December 14, 2010
2:00 p.m.
Personnel Conference Room
Members Present: Susan Allen, Jackie Blakley, Tim Bowen, Eugene Grant, Scott Harvey, Lynn Lewis, Gwen Owens
Members Absent: Katy Goforth
Others Present:
Length of Meeting: 1.5 hours
Topics Discussed:
The minutes of the October 26, 2010 meeting were approved.
Scott discussed the Academic Fresh Start policy. The group reviewed the document and suggested several changes. Scott will incorporate the revisions and send the policy out via e-mail. Dr. Buckhiester will review it with Dr. Booth and get back to Scott with any comments.
Scott discussed wait listing. The following points were made;
- Students are registered and/or wait listed for the maximum number of hours. They cannot “shop” for classes.
- Department heads can manage the wait list.
- Students will have 16 hours to respond to the e-mail that notifies them that the class is open to them. If a student does not respond within the 16 hours, the student is denied a place in the class, and the class is made available for the next student on the list.
- If a student needs to be added to the class (i.e. accommodating a student who needs a class to graduate or some other extenuating circumstance), the department head may move the student on the waitlist, but should not bump the first person on the list as he/she has already been notified of the available seat.
- If option is selected, students may learn where they are on the list via eTC.
- The system will check prerequisites and/or other course requirements before placing the student on the list.
Scott will continue to investigate various options associated with implementing the waitlist at the College. He will meet with the divisions to explain the wait list process and to answer any questions. After that, Dr. Buckhiester will present the wait list proposal to the Executive Staff. It is anticipated that we will implement wait listing for Spring 2012.
Scott discussed the Spring 2012 academic calendar and noted that there were no big changes. Most likely, we will use the Friday and Tuesday as hybrid exam days. Dr. Buckhiester will present the calendar to Executive Staff. Scott will go ahead and roll the calendar for scheduling in January.
Eugene noted that we are waiting for approval from the Budget and Control Board for the renovations to the new building. An architect will be selected within the next week or so. He also announced that we will host the Lego League Tournament on January 29, and that some of the I & ET faculty will be mentors for robotics teams in the Pickens County schools.
Susan reported on the Title III task force and noted that the group will review a demonstration on DegreeWorks on December 17. The group will research other products and make a recommendation at a later date.
Scott announced several initiatives in Student Records.
- Beginning Spring 2011, alumni will have the option to request transcripts online.
- Academy One is now synced with Banner. When new auto-articulations are established in Banner, that information will now be automatically uploaded to SCTRAC.org.
- Beginning Spring 2011, incomplete grade processing will be automated.
- We are in the process of implementing ImageNow and should be completed by mid-March.
- A new student type, “Y”, has been implemented for non-degree students. Transient students will continue to use the “X” student type.
- We are investigating implementing secondary majors at the College. We have a few outstanding discussion points. An implementation date has not been set.
- Clean Address will be implemented over the holidays. This software will automatically verify addresses when keyed by students or staff into Banner. It will also update the address to coincide with our data standards.
- A group has been formed to investigate implementing an online graduation application.
Tim reported that the Easley Campus dedication went well, and he was very pleased. Easley enrollment is strong at 400, with 125 students taking classes only at Easley. He reported that spring enrollment at Anderson is 8% ahead of last year, and noted that the enrollment at Oconee has dropped a little. He also noted that Multi-Campus team is moving ahead.
Jackie asked for confirmation that we can run smaller classes at the Easley Campus to try to help establish that campus.
Gwen announced that the Arts & Sciences Division gave $600 to the Clemson Community Center. The donation was in Gwen’s honor.
Dr. Buckhiester reported on the following.
- The superintendents of Pickens and Oconee Counties, Dr. Lucas and Dr. Hunt, have asked that Robin McFall work with their department heads to close the gap on alignment issues.
- Since the planning time line is very tight, Dr. Buckhiester is trying to have the Jan. 13 meeting moved to later in the month. The revised objectives are not out yet, so it would be difficult to prepare the plan, by January 13.
- Dr. Booth is reviewing the recommended reorganization plan. By the end of the week, individuals impacted by the reorganization will be notified.
With no further business, the meeting was adjourned.
Recorded by: Anne Bryan
Next Meeting: Tuesday, January 25, at 1:00, Pickens Conference Room
