Academic Leadership Team (5/28/19)

Members Present:       Gayle Arries, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Rick Cothran, Jenni Creamer, Galen DeHay, Mark Dougherty, Penny Edwards, Mandy Elmore, Adam Ghiloni, Linda Jameison, Tasheka Johnson, Scott Harvey, Glenn Hellenga, Gabe Hollingsworth, Tom Lawrence, Bryan Manuel, Chris Marino, Mary Orem, Julia Seligson, Sarah Shumpert, Brian Swords, Luke VanWingerden

Members Absent:       

Other Attendees:        

Length of Meeting:     1.50 hours

Galen welcomed Julia Seligson, the new Faculty Senate President, to the group, and noted that it was Rick Cothran’s birthday. 

Smart Evals Project Report

Jackie Blakley, Penny Edwards, and Chris Marino gave the final report on the “Professional Development Regarding Use of SMART Evals Program”.  Jackie distributed several handouts including the project charter, information on the SmartEvals My Focus report, the history of the project, and an overview of the final report.  They noted the following.

·         Recommendation to continue to train faculty on a regular basis

·         Are we asking the right questions on the survey instrument?

·         Faculty should be involved in the modification or revision of the survey questions

·         More behavior-oriented questions

·         Important that we are all on the same page about the importance of the evaluation

o   Include in FPMS?

o   Include consistent verbiage in syllabi

·         Need training through professional development

o   Invite Ron Jennings, from SmartEvals, to professional development day

·         Faculty can add their own questions

o   Hold a workshop on how to create a good question

·         CCE could use this system for its instructors

With the final report, SmartEvals owner groups were discussed:

·         Instrument and questions – Institutional Research and Evaluation department

·         FPMS, syllabi, instructor knowledge – Deans

·         Professional Development – Professional Development department

Business Partnership Model

Galen noted that the Business Partnership Model and the Enterprise Campus items are broadly related.  Both are in the development phase and the discussion is meant to loop people in to what is going on.   Bryan Manuel presented on the Business Partnership Model and noted the following.

·         Interaction with business and industry partners is one of Tri-County’s strengths. We need to coordinate how we work with our partners and find ways to intentionally work with them.

·         Need to build systems so that college personnel are connecting their work with Business and Industry.

·         Based on relationships:

o   Connect, Cooperate, Coordinate, Collaborate

·         Relationships may move back and forth over the continuum; evolve over time

·         Have traditional relationships to strategic partnerships.

Bryan noted that we are building the infrastructure so that everyone is well equipped to connect and to use connections to the best of our ability, to better inform the conversations on both sides.

Recommendations:

·         Incorporate these needs into the CRM evaluation

·         How do we track?

o   Many conversations about this

o   One way or multiple ways

o   Adopting some of SalesForce for IWS

Enterprise Campus

Brian Swords discussed the Enterprise Campus.  He noted that we are still fleshing out the elements of the campus and stated that it is designed to serve the entrepreneurial and business sides of the community. Along with Anderson County, we will use the old TTI building to provide space for the following:

·         Some CCE programming

·         Duke Power lineman program

·         Transportation

·         Asphalt lab

·         Heavy Equipment

·         Some classrooms

·         Synergies with Anderson County

The Enterprise Campus is a separate entity from the college, and Brian will be the Executive Director as it gets up and running.  Since we cannot be in the space until TTI has moved out, so there is no timeline.  The campus will be revenue neutral, we are only leasing space, we do not own anything but are simply “hosts” to the companies.  The scope of an enterprise campus has legislatively defined business sectors. Companies must apply and meet certain criteria to be allowed at the campus. The college’s best interests will always be a consideration.

Announcements

Galen announced that Dr. Ahmad Chaudhry is the new Health Education dean.  He will start on July 1.

Jackie reported that she and Jenni presented at the Student Retention workshop hosted by the System Office.  It was a very good workshop, and they got a lot of positive feedback.

Adam noted that the WINS has moved forward.  He and his team are working to make that available for students this fall.  More to come.

Chris reported on Perkins 5 and noted the changes from Perkins 4.  There are now only 3 indicators and several things were consolidated.  The states are charged with creating thresholds and benchmarks, and Chris is the chair of our state group.  He noted that before each local plan is developed a needs analysis must be completed, so we need to start thinking ahead.  Laneika Musalini will be pulling a group together.

Luke reported that BlackBoard Saas migration continues to move forward.  No change to the grade book yet.  The team feels strongly that training is necessary, and they are developing a communication plan.  He also noted that we should be on a common shell cycle by fall.

Sarah announced that the curriculum coordinator position has been filled.  Daniel Graybeal will join us on June 10. 

Linda noted that, with a large percentage of students in online courses this summer, we are reaching out to them to remind them of resources to help them be successful.

Mary reported that she attended an affinity sorting exercise that explored ways for academic and public libraries to collaborate.  Our students will benefit from this collaboration.

Rick announced that James Guthrie will join the college on July 1 as CCE’s power lineman faculty and that Julia Lee has joined the college as a training coordinator.  He also reported workforce scholarship funding is providing more money, that within the next 3 months DOT certification classes will be streamed live, and that Oconee County has contacted them about researching glass for highway use.

With no further business, the meeting was adjourned.

Recorded By:             Anne Bryan

Next Meeting:             Tuesday, June 11 @ 1:00, in RH 220A

           

Academic Leadership Team (5/14/19)

Members Present:       Gayle Arries, Tiffany Blackwell, Jackie Blakley, Tim Bowen, Rick Cothran, Jenni Creamer, Galen DeHay, Mark Dougherty, Penny Edwards, Adam Ghiloni, Linda Jameison, Tasheka Johnson, Scott Harvey, Glenn Hellenga, Tom Lawrence, Bryan Manuel, Chris Marino, Mary Orem, Sarah Shumpert, Brian Swords, Luke VanWingerden

Members Absent:        Mandy Elmore, Gabe Hollingsworth

Other Attendees:         Dan Cooper

Length of Meeting:     1.25 hours

Legislative Session Updates:

Dan Cooper presented the legislature’s web site and gave a brief overview of it.  It has great public access and individuals can create an account to track bills.  He reported on the following bills.

·         Our Enterprise Campus bill passed.

·         Educational Reform Bill passed the House; is on the Senate calendar.

·         Budget is in conference committee

·         Either WINS or the Workforce Promise Scholarships will be awardable for fall.  These provide additional funding for high needs programs.

·         General Assembly will return to Columbia on May 20 to consider the conference committee report.

·         I-BEST lost its proviso funding.  What is in the budget will divided among the 16 colleges whether or not they have an I-BEST program.

·         Educational Reform bill will not pass this year, but is on the Senate calendar for a second reading.

Policy & Procedure Review:

1-9-1011 – Employee Recognition Procedure – Will move to Executive Staff

·         No changes

1-9-1011.1 – Presidential Medallion for Instructional Excellence – Will move to Executive Staff

·         Clean up formatting.

·         Revisions to the NOTE on page 4.  At his/her discretion, the Senior Vice President can reveal information about nominees.

·         May need to look at the big picture and consider all employee recognition policies and procedures.

1-9-1011.2 – Presidential Award for Outstanding Adjunct Faculty Member – Will move to Executive Staff

·         Approved with minor revisions.

3-1-401 – Instructional Program Advisory Committees – State Policy –As information

3-1-4010.1 – Instructional Programs Advisory Committees – Will move to Executive Staff

·         Moves management of advisory committees to the divisions.

·         Wording revised to support that change.

·         Clean up formatting.

3-1-4010.2 – Outstanding Advisory Committee Award – Will move to Executive Staff

·         Minor revisions.

3-1-5015 – Student Access to Adjunct Instructors (Policy)

3-1-5015.1 – Student Access to Adjunct Instructors (Procedure)

·         Discussion on whether these are necessary.

·         May need for accountability.

·         Galen will discuss with HR staff and bring back to this group.

Approval of Meeting Minutes:

The minutes of the April 23 meeting were approved as presented.

Announcements:

Scott Harvey

Announced that Chris Caldwell has joined the ROSDC staff and will focus on transfer credit and degree works.

Chris Marino

·         Reported that the Business Intelligence – Reporting & Dashboards project is moving along with the kickoff taking place on 5/20 and 5/21. The purpose of the project is to provide web-based dashboards and reports that enable visualization of Key Performance Indicators (KPI's) and other strategic data for the College regardless of the system (e.g. Banner, Learn, Starfish, Aceware) collecting or storing the needed data. Through a readily-accessible, role-based, interactive system, the dashboard tool will allow the user to view KPIs and other critical data without delving into the semantics of the source system that manages the detailed data. A related purpose is to provide greater flexibility and access to power users to relevant information and data by enabling ad-hoc report generation, modification and publication to the campus community. The project will be done in phases with the Blackboard and Banner data being the first to be integrated.

·         Reported that each of the technical programs will be conducting a brief, focused market analysis related to their program to support both institutional planning and marketing. The purpose of the 2019 Market Analysis is to provide a broad institutional overview of the all the credit programs at once and identify their anticipated future directions. The general direction for the portfolio of credit programs will be incorporated into the development of the new strategic plan as well as provide guidance to the Marketing department as they set priorities for the upcoming year.

Gayle Arries:

·         Links in the online catalog were manually updated.  She asked the group to check their links to make sure they link correctly. 

Tiffany Blackwell:

·         Announced that Katie Beeson has been named Assistant Director of Recruitment, Admissions, and Orientation

Tom Lawrence:

Announced that effective August 1, Stacey Frank will be the new Social Sciences department head

Luke VanWingerden:

·         Reported as BlackBoard Learn moves to Saas, it will integrate with Banner.  They are still figuring out what that looks like and will ask faculty to get into it to play with it.

·         Reported on the Physical Learning Environment and noted the goal of campus-wide consistent experience.  All campuses will follow the same process.  Communication about this will be sent out soon.

Galen DeHay:

·         Gave an update to the work related to strategic planning.  Through consensus workshops, Executive Staff is working on a practical vision.  It took the elements from the earlier PAC work sessions to use as headers.  It should be a much more mature product that addresses root cause issues.  Executive Staff will identify strategic directions, then identify strategic initiatives which will begin in 2020.

·         The chief academic officer position will be posted soon.  Finalizing the position description with a heavy focus on the VPAA role.  The search and screening committee will use a competency model and will have heavy faculty representation.  IE will continue to report to Galen when he moves into the presidency.

With no further business, the meeting was adjourned.

Recorded By:             Anne Bryan

Next Meeting:             Tuesday, May 28 @ 1:00, in RH 220A