Placement Committee Meeting (4/4/17)

Tri-County Technical College – Placement Committee -

Multiples Measures Task Force Meeting -

Tuesday, April 4^th, 2017, -- CD 142

 

Faculty/Staff Present

Andrea Barnett, Amanda Blanton, K.C. Bryson, Cathy Cole for Scott Harvey, Galen Dehay, Allison Earley, Jennifer Hulehan, Tom Lawrence, Pam McWhorter, Carol Watts, and Elizabeth Cox

 

Faculty/Staff Absent

Amy Roberts

 

Topics Discussed

1. What measures have you read about that you feel TCTC should look into incorporating when admitting students?

• Per Galen, at this time there are no restrictions by the State, but our goal is to be ahead of the State’s mandate.
• Jennifer stated that we need to use multiple layers of measures and revisit after they are implemented.  Multiple layers should be placement scores, ACT, SAT, unweighted HS GPA, as well as a review of their HS courses.  We need good advising and then review after semester ends.  We are working on co-requisite model now.
• Placement test, then advise student for course either one place up or down.
• GPA is relevant two years out with test scores
• K.C. questioned what kind of changes are we willing to make.  It was a general consensus that we are ready to do what is necessary.
• Is it Program Ready or Course Ready?  General consensus was that we are leaning toward Program Ready.
• We need a MAT 155 Fast Track for Fall 2017 and the pilot using MAT 150.  This was discussed, but no decision or plan was made.
• Randomized field trial for Fall 2017 using MAT 150 which has support

 

1.  Pros and Cons:  Selecting measures for program ready vs. course ready
    

• Program Ready

• Complicated, more people involved, student is considered to be ready for all classes recommended for that program.
• It was suggested that we discuss with the instructor of the program, such as Automotive, what role math and English classes play in the program.
   
• I-BEST for technical students?
• Jumpstart?
   

• Course Ready

• This is the program we have now.
   
   

1. Looking over the slides and notes from Dr. Bostian’s visit, what do you feel is beneficial for TCTC and what do you feel we should research more?

• Share with Andrea any ideas

 

Attachment:  article from the web regarding multiple measures from the “Education Commission of the States,” February 2017 (shared by Galen Dehay)

 

Reported by:  Elizabeth Cox

 

Service Excellence Team Minutes 4-14-17

SERVICE EXCELLENCE TEAM
Meeting Minutes
Date: April 14, 2017

 

Opening

The regular meeting of the SET was held in RH 245 on Friday, April 14, 2017. The meeting was called to order by Cara Hamilton at 10:00 a.m.

Present:  Cara Hamilton, Aida Laham, Kathy Brand, Lynn Lewis, Laura McClain, Scott Jaeschke

Absent: Richard Parker, Lisa Anderson

 

Reflection questions: Discussion took place regarding follow-up on questions that went before Executive Staff.  Communication and processes were specifically discussed. 

 

Celebrations:

• Cara mentioned the Chick-fil-a day stating positive feedback had been received.
• Lynn stated that the Student Awards Ceremony was exceptional and the students and families really appreciated this special of ceremony.
• Laura shared that pictures from the Award Ceremony had been posted on social media. It was a great way of networking and sharing positive information regarding TCTC and outside groups that students are involved with.
• Scott stated Student Development has hired a new accessibility resource coordinator, Laura McClellan, who will be starting May 1, 2017. She comes from a K-12 background and we look forward to her assisting bridge the divide for students between IEPs in high school and the way accommodations work in college.
   
  Review Decision & Action Tracking from last meeting:
  Action items were reviewed and updated from the last meeting (see tracking chart below).
   
  Update for Sub teams:
   
  Communication- Aida reported she has met with the apparel vendor and has added the button-down dress shirt as an option on the order website.  She shared a screen shot of what the website looks like for ordering apparel. The website is ready to publish.  Communication will be sent College-wide regarding where and how to place orders.
   
  Talent Management:  no report
   
  Recognition: Laura McClain reported things are at a stand-still until IT can complete the portal for individual recognitions.  IT has been busy with time specific deadlines, so this has put the portal on hold for a few weeks, but things should be back on track soon.  Laura stated she has gotten feedback from the Chick-fil-a day, and the sub-committee was overall pleased. Prizes from the surveys were dispersed.  The committee now has base-line information and can work on future options.
   
  Measurement: Scott report he is working on the draft of the I-Care assessment for divisions. His goal is to have an email out the second week of May with information.  Using the pilots, he will have a component that employees can complete on how the I-Care standards are taskly reflected in daily work.
  Scott stated he has submitted to Galen the final draft of the revised Staff Advisory Board Bylaws. Scott reported duties have been paired down, not to include the celebration component, which will solely be under the SET recognition sub-committee. The Advisory Board will now be focused on: 1) conveying the voice of staff members to Executive Staff and vice versa. 2) engaging in an annual review of policies and procedures from a staff prospective to provide input to Executive Staff, 3) fostering PD opportunities by collecting efforts of individual offices and making sure any employee has access to the best combination of resources.  Scott stated the other big change proposed is moving to a 9-person Board with 6 appointed by divisions (4 Academic divisions, 1 Continuing Ed, 1 Business and Public Affairs) and 3 elected by staff (2 community campus and at-large).  Meetings will be held in person, skype, conference calls, etc. to make sure geographical location is not a barrier to regular attendance.
   
  Service Obstacle System- no report
   
  Management Accountability: Cara announced that AEDs will soon be available in every building on all campuses and in police vehicles.  An announcement will be sent out once the ADEs are installed across campus.  There is a SPARK training guide on-line and the new AEDs talk you through how to use in an emergency. Scott requested that one be placed at the Highpoint Student Success Center.  Cara will contact Eddie regarding this request.
   
  Academic – Member At-Large:  Lynn Lewis reiterated how nice the Award Ceremony was for students.
  Other discussion:
  Kathy stated Student Leadership had a cookout at Dr. Booth’s home.
  Aida stated that Gayle Arries was doing the camp for foster students again this year in June and they were presently in the planning stages.
  Cara announced the new website is preparing to go into production.  Changes and training will be announced soon.  Communicating who to contact to making changes on the website was discussed.
   
  Wrap Up:
              Review Next Steps for each SET:

            Confirm Next meeting – Friday, May 12, 2017 at 10:00am in RH 245        

Faculty Senate Minutes (3/27/17)

FACULTY SENATE MEETING

Monday, March 27, 2017, CD 142, 3:00PM

 

In attendance: Meg Allan, Ann Barnes, Tonia Faulling, Stacey Frank, Tom Hiebel, Bill Leverette, Mourning Pace, Julia B. Seligson, Matthew Simon, and Debbie Vance.

Not in attendance.  Gregg Corley, Penny Edwards, Ed Eudy, Justin Herndon, Laura McClain, Timeko McFadden, Mary Orem, Richard Reeves, Renee Turner, Jonathan Warnock, and Paula Scales Whitmire.

Guests:  Sharon Richards

Welcome and Agenda

Stacey Frank called the meeting to order at 3:06 PM.  Scott Harvey was scheduled on the agenda to discuss Administrative Drops but was not able to attend.  Stacey will reach out to determine if he wants to be added to the Agenda for the next meeting.

Minutes of February 20, 2017

Minutes were distributed and approved electronically prior to the meeting and have been posted to eTC.

Old Business

Student success.  At a previous meeting during a discussion about tools that are available to faculty that may promote student success, such as Starfish, which is an early alert system that allows instructors to notify students of academic issues.  Stacey agreed to follow up and obtained data as of fall 2016 of students in the following categories:

Academic Warning:    693

Probation:                    106

Suspension 1:                74

Suspension 2:                29

 

There was a general discussion about making cause and effect assumptions and the need to make data driven decisions.

New Business

It is time to conduct Faculty Senate elections for the next term.  The first step is to obtain nominations for Faculty Senate President.  Meg reviewed the guidelines with senators which are:

“Before the last Senate meeting of the academic year, the Faculty Senate representatives will make nominations for the following year’s Faculty President.  Nominees for Faculty Senate President must have served as a representative on Faculty Senate during the current academic year and must be full-time, permanent status.  After nominations have been submitted, the current Senate President will call for a vote.  The President of the Senate will be elected by the candidate with the most votes.”

Meg will forward a request for nominations to all senators. Once the nominations are obtained, Stacey will call for a full vote.

“Safe Assign.”  Tom Hiebel indicated that students are experiencing difficulty making submissions through “Safe Assign.”  Apparently during high volume periods students are not able to submit assignments. In some cases the student receives feedback that due to volume they cannot submit and in other cases students cannot get the attach file feature.  Others reported students experiencing similar delays and have examples of students who have made a submission waiting up to three days for feedback from Safe Assign.  As Safe Assign is coordinated through blackboard, Meg agreed to contact Richard Smith to see how we can obtain additional information about this process, and if Richard is the correct contact person invite him to a Faculty Senate Meeting.

Committee Reports

New Portal Committee.  Ann Barnes reported that a consulting firm has been hired and that focus groups comprised of faculty, staff and students will be formed and meetings will be conducted starting the first week of summer session. The eTC replacement portal is expected to be implemented during fall 2017.

Pro-active Academic Advising.  Ann Barnes reported that progress continues with this project team that is working on best practices solutions to improve the overall advising process from students’ initial acceptance to the college through graduation.  The team is looking as the process as a continuum with seamless transitions between success coaches, academic advisors, and services. 

Faculty Senate President’s report:

Stacey reported on updates from PAC and ALT meetings including:

• There are no more deadlines associated with the SAP appeal process.
• The institution continues to move forward with talent management initiatives that intentionally reward superior performance of staff and faculty who consistently deliver on objectives.  Recently a review of system wide salaries was conducted, averages were established, and efforts are underway to identify variances.  The systems that are being established will be subject to budget constraints.
• There was an update from the project charter team working on identifying best practices for student evaluations Consideration is being given to use of SMART EVAL which has more flexibility where instructors can add items for feedback. The committee is reaching out to obtain feedback from stakeholders. Current members of the committee include Jackie Blakley, Penny Edwards, and Chris Marino.
• The Allied Health Department has been renamed to Health Professions Department.
• The new web site is currently in test mode.

 

Calendar Committee:  Meg Allan reported that the committee has updated the rules (Academic Calendar Considerations) that will be posted.  The committee will work on creating calendars based on academic year with the goal of having at least two years available.

 

Schedule Next Meeting

The next meeting will be held on Wednesday, April 26^th at 3:00PM.  Meg will distribute invitations when a room has been secured.

 

The meeting was adjourned at 4:01 PM.