Faculty Senate Minutes (9/20/10)

Tri-County Technical College

Faculty Senate Minutes

Date:  9/20/2010

Location: CD 142

Time:  1:30 p.m.

Members Present: Penny Edwards, Amoena Norcross, Marilyn Vickery, Scott Brabham, James Walker, Jennifer Beattie, Marla Roberson, Phil Smith, Keri Catalfomo, Susan Curtis, Donna Shannon, Deborah Brock, Katy Goforth

Members Absent: Matt Woodall, John Woodson, Manuela Vinson

Guests:  Lou Ann Martin

Presider:  PennyEdwards / Katy Goforth

1.      Issue discussed and major points of discussion: 

      Penny introduced the topic ‘Faculty understanding of Senate’

      Various attendees discussed what the current understanding was regarding the purpose and activities of the Faculty Senate. It was generally agreed that there exists some confusion regarding our purpose and activities.

      Upon discussion for ways to improve the level of faculty awareness and understanding, several ideas were suggested:

·         Creating a link on one (faculty tab) or more of the ETC tabs.

·         Creation and use of an email distribution list for faculty.

·         Creation and use of an email ‘drop box’ for faculty feedback and submission

·         Creation of an ETC workgroup for publication of documents.

·         Presentations at faculty/staff meetings – specifically the November Professional Development meeting.

·         Marla, Marilyn, Amoena, Phil, Donna, and Deborah are all available to help during PDD.

·         Deborah will contact Sharon C. about timing and availability

·         There was discussion of a flier that would inform faculty about what the Senate can and does do for them.  Penny agreed to draft a copy for discussion at the next meeting.

2.   Issue discussed and major points of discussion:

Review of Project Management Process Procedure

The new procedure was discussed and the senate voted to provide feedback to Ken Kopera. 

1. The information flow under the purpose could be clearer.

2. The word systems under project definition could be clarified. 

3. The project amounts under project thresholds could be changed to intermediate or small projects.

4. Please define change control process.

 Upon acceptance of suggested changes, the senate voted to accept the policy.

3.   Issue discussed and major points of discussion:

      Election of officers

·         Penny Edwards was nominated and elected to serve as Vice President

·         The secretary position was not filled. Instead, the position will be held by various volunteer faculty on a rotating basis. Marla agreed to serve as secretary during the Oct 11^th meeting.

4.   Issue discussed and major points of discussion:

      Katy opened the floor for comments/ new business.

      The following items were brought up for future consideration. Review of the college ‘Ad/Drop’ Procedure, review of the college attendance policy, review of the process for developing and publishing the Exam Schedule.

Announcements/Concerns:

Next meeting date, time, and location:  October 11^th, 1:30, CD 142

Name of recorder:

Phil Smith

Faculty Senate Minutes (8/30/10)

Tri-County Technical College

                   Faculty Senate Minutes

Date:  8/30/2010

Location: CD 142

Time:  2:00 p.m.

Members Present: Jennifer Beattie, Deborah Brock, Keri Catalfomo, Susan Curtis, Penny Edwards, Amoena Norcross, Marla Roberson, Phil Smith, William Woodall, John Woodson

Members Absent: Scott Brabham, Donna Shannon

Guests:  Ken Kopera, Dr. Buckhiester

Presider:  Katy Goforth

1.      Issue discussed and major points of discussion: 

      Dr. Buckhiester recommended changing the current informal policy regarding graduation regalia.  The proposed changes were given out in the attached handout.

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

After discussion, the proposal was adopted with the following provisions:

1.      The policy as approved be drafted as a formal college policy/procedure.

2.      Said policy/procedure be printed in the annual college catalog.

3.      Additional information be added to the policy/procedure to indicate any financial obligation on the part of the College regarding regalia.

2.   Issue discussed and major points of discussion:

Ken Kopera brought a proposed new policy/procedure entitled “Project Management Process Procedure” before the senate for review. 

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

After his presentation, K. Goforth recommended tabling the document until our next meeting to give senators time to read and discuss the document with their peers. Recommendation was accepted. Ken promises to send the document in electronic form to Katy.

3.   Issue discussed and major points of discussion:

      Katy asked for volunteers to serve with Galen DeHay on the Faculty Loading Group.

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

      John Woodson & Jennifer Beattie volunteered

4.   Issue discussed and major points of discussion:

      Katy asked for senate feedback in establishing our next meeting time.

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

      After discussion, it was agreed that we would go ahead and designate meeting times for the remainder of the Fall term.   Meetings will begin at 1:30 on Mondays on  Sept 20^th, Oct 11^th & Nov 15^th.

5.   Issue discussed and major points of discussion:

      Katy indicated that all Senators should have received an updated copy of the Senate bylaws and asked for questions.

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

      After brief discussion to identify any changes from last years Bylaws, the discussion was ended. It was suggested that Katy look into various means of publication of the Bylaws and Minutes electronically for general consumption, and then the meeting adjourned.

6.   Issue discussed and major points of discussion:

      Action to be taken as a result of discussion, person(s) responsible, and timeline:

Announcements/Concerns:

ATTACHMENTS:

http://etcdata.tctc.edu/Presidents_Office/Committees/Faculty%20Senate/Minutes%208-30-10/Feasibility-Design%20Phase%20Template%200710%20(Attach.2).docx

http://etcdata.tctc.edu/Presidents_Office/Committees/Faculty%20Senate/Minutes%208-30-10/Phase%20Gate%20(Exhibit%20A).pptx

http://etcdata.tctc.edu/Presidents_Office/Committees/Faculty%20Senate/Minutes%208-30-10/Project%20Charter%20Template%200710%20(Attach.%201).docx

http://etcdata.tctc.edu/Presidents_Office/Committees/Faculty%20Senate/Minutes%208-30-10/Project%20Management%20Process%20PROCEDURE%2007-10.DOC

http://etcdata.tctc.edu/Presidents_Office/Committees/Faculty%20Senate/Minutes%208-30-10/Small%20Project%20Request%20Template%20(Attach.%203).docx

Next meeting date, time, and location:

See item #4

Name of recorder:

Phil Smith